Secretary Job Vacancy in Kenya Sep 2012

Secretary Job Vacancy in Kenya Sep 2012

Secretary Main Job Tasks and Responsibilities
Prepare and manage correspondence, reports and documents

Organize and coordinate meetings, conferences, travel arrangements

Take, type and distribute minutes of meetings

Implement and maintain office systems

Maintain schedules and calendars

Arrange and confirm appointments

Organize internal and external events

Handle incoming and outgoing calls

Handle incoming mail and other material

Set up and maintain filing systems

Set up work procedures

Collate information

Maintain databases

Communicate verbally and in writing to answer inquiries and provide information

Liaison with internal and external contacts

Coordinate the flow of information both internally and externally

Operate office equipment

Manage office space Education and Experience

• Should have a Degree/Diploma in Business Administration and Office Management
• Knowledge and experience of relevant software applications – spread sheets, word processing, and database management
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proficient in spelling, punctuation, grammar and other English language skills
• Proven experience of producing correspondence and documents
• Proven experience in information and communication management
• Good  typing speed

Key Competencies

• Verbal and written communication skills
• Good attitude and must have good telephone etiquette.
• Attention to detail
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills
• Customer-service orientation
• Initiative
• Reliability
• Stress tolerance

Interested candidates should forward their applications and CV’s stating their current and expected salaries to recruit@idp-ea.com not later than 7th of September 2012.